DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company.

We are searching for an outstanding Project Support Specialist / EA to COO to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on!

What you'll be doing: 

• Acquiring information for new vendors/subcontractors/suppliers in a timely manner to maintain project schedules, while maintaining a Project Directory within Procore.
• Assisting with new vendor set-ups and insurance certificates.
• Issuing and tracking Commitments/Purchase Orders compliant with DD SOPs.
• Developing relationships with local municipalities as the designated Permit Liaison for each project. 
• Responsible for submitting and tracking all permits.
• Uploading Drawings and Specifications to Procore for use by Project Team.
• Aiding with the creation of Submittal Logs.
• Attending onsite meetings to assist Project Team as needed.
• Establishing and tracking Direct Material Purchases and Direct Purchase Orders.
• Working closely with the project team to assemble and collect all Closeout Documents.
• Coordinating and maintaining job-specific resources i.e. jobsite trailer supplies, and plans.
• Managing organized working files within Procore.
• Assisting with administrative responsibilities within the local office as a designated backup to the Director of First Impressions.
• Assisting the COO with presentations and providing administrative support for meetings as needed.
• Managing the COO’s calendar as needed.
• Compiling expense reports on behalf of the COO as needed.
• Coordinating travel arrangements for the COO as needed.
• Learning and applying DeAngelis Diamond's SOPs, standard operating procedures, to your work.

What you need for this position:

• Passion for construction.
• Detail-oriented mindset with a positive "can-do" attitude.
• Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally.
• Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members.
• Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses.
• Entrepreneurial team player who can multitask.
• Proficient computer skills in Microsoft Office Suite, Procore, Box, DocuSign, and Bluebeam.
• Ability to read plans and building specs.
• Familiarity with permitting systems.
• Passionate about learning and applying new technologies, concepts, and innovative solutions.
• 2+ years of experience in a construction-related industry, or have grown through DD's career path leading to this role.
• Associate's Degree in Construction Management or Business Administration preferred.
• Notary Public (within 30 days)
• Procore Certification (within 30 days)
• Strong personal integrity and has the highest ethical standards.
• Able to function in a positive, friendly, high-energy, and collaborative environment.

What's in it for you:

• Top-tier market salary & bonus program.
• Team up with other high-performing coworkers.
• Top-notch Medical Insurance
• DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing)
• Wellness reimbursement to assist in your fitness and wellness.
• PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days
• Additional Time Off: 11 Paid Holidays, and your birthday off.
• Veterans Day Off for our Veteran Team Members
• Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice.
• Educational Reimbursement Plan
• Team Member Referral Bonus Program
• Maternity & Paternity Care Plans
• Adoption Assistance Program
• Direct Deposit Paycheck
• Weekly Pay Schedule
• Free Snacks and Drinks
• Costco or Sam’s Club Membership

Drug test, background check, and eligibility to work in the U.S. required.

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